This screencast isn’t about search engine optimization fundamentals. You will learn how to take your search engine optimization skill set to the next level, even if you’re already a savvy search marketer.

Watch Stephan and Rand’s webinar as a streaming Flash video »

Or, alternatively download/watch as a Quicktime (m4v) movie (77 MB).

The value of email marketing in New Zealand has been growing steadily over the years. Not surprisingly email marketing and online communications are the most popular media of choice now, particularly email marketing.

Email is a powerful marketing tool and it integrates well with traditional media. It spurs immediate action, thus generating direct sales, registrations, growth of database and more. It is also more cost effective than paper-based direct mail and achieves greater ROI. However, it is wrought with challenges. And with the passing of the Unsolicited Electronic Messages Act, it’s important for organisations to ensure compliance whilst developing their marketing plans.

Integrated Email Marketing and Online Communications takes a practical approach to ensure continued acquisition, growth and retention of customers through targeted, robust, tried and tested strategies to help lift your email marketing strategies. To help you gain the upper hand over your competition, the course also covers some popular online communications tools that you could implement to supplement your email marketing strategy.

DAY ONE
Digital Communications — Email Marketing, Online and Offline Media
Customers today have more choice available than ever before of how they are communicated with. Customers ultimately want to control the frequency, the content and how they receive their communications. This session covers how email fits within the full marketing mix and how it integrates with other online and offline media.

• What are digital communications?
• How do digital communications fit within the full marketing mix?
• Marketing through email, RSS, blogging, txt, websites
• Platforms – desktop computers, mobile devices
• Integration with other online media
• Integration with offline direct marketing

Developing an Email Strategy
Many companies spend a lot of time, effort and budget acquiring email addresses, but neglect to develop an effective communication strategy once they have them. You’ll learn to develop strategic communication plans to maximise the potential for robust marketing strategies through this session.

• Developing the digital communication strategic plan
• Objectives, strategies and tactical elements
• Understanding the email marketing and digital communications
  process
• How to integrate email marketing into other online and offline media

The Unsolicited Electronic Messages Act: Your Legal Obligations
Understand and ensure that your organisation meets the requirements of the Electronic Messages Act 2007.

• Definition of spam
• Definition of permission levels
• Permission vs. memorable permission
• Industry guidelines and best practices
• How will the Act affect your marketing plans?
• What are the penalties and costs associated with breaches?
• How tight is the current legislation – what are the ways around it?
• How to ensure compliance
• International spam laws – do they apply to companies in NZ?

Data Management: Building and Maintaining a List
Data is at the heart of any form of direct marketing including “email”. It pays to identify the data that you need to collect in order to personalise communications and provide effective reporting.

• Structuring your database – what type of data do you need?
• What are the reporting data requirements?
• “Quantity” vs. “Quality” – retaining the active subscriber
• Cleaning and maintaining data – changes, adds, deletes, fixing misspellings
• What is “provable permission” – recording and time stamping of permission received
• “Offline permission” – how to record permission granted through the call centre, trade shows, network meeting and face-to-face sales activity
• Managing permission across an organisation

In-House or Outsource – Assessing Email Service Providers
Finding the right email service provider is a critical choice for any company. You will explore and learn ways to find the right vendor and technology to manage your campaigns now and into the future through this session.

• How to assess your needs
• Questions you should be asking
• Assessing email service providers in NZ and overseas
• Liaising with your email service provider

DAY TWO
Winning Creative Strategies & Execution for Email
Create email messages that stand out, get read and get the response you plan for.

• “Memorable permission” – planning content your subscribers actually want to read
• Exploring the 19 creative elements (the from line – email brand value, the subject line, the preview pane, position of logo, ratio of text to images, design layout, number and type of links, navigation bar, inclusion of photography, feature offers, location of call-to-action, the words you use and personalisation etc.)
• Email mandatories
• What are the technical specifications?
• Designing effective landing pages and forms
• Use of rich media – video and audio
• Eyetracking and multivariate testing

Increasing Conversion Rates
This session covers how to use data to improve conversions such as open rates, click rates, inquiries and sales.

• Reporting data
• Behavioural targeting
• Event triggered campaigns

Deliverability, Filters and Rendering
Learn techniques to avoid the dreaded “spam” folder and “report spam” button.

• Data collection and tracking
• Filters and list management
• Deliverability reporting codes – messages sent back from ISPs
• About false positives
• Whitelisting – how to get your message delivered every single time
• Image suppression – what’s getting delivered?
• Authentication and reputation
• Rendering your message in email readers

RSS – Spam Free Communications
Is RSS the holy grail of online communications? Lean how to send communications that are completely spam free.

• What is RSS and why use it?
• What are some of the popular RSS readers available?
• iRSS – individualized RSS, sending personalised communications just like email
• Content distribution and syndication

Blogging – Participating in the Ongoing Conversation

• The New Zealand and international blogospheres
• Starting a blog - how to choose a theme
• Posting content – what, how, when
• Dealing with comments
• Making friends – increase your presence in the blogosphere
• Integrating your blog with email and RSS
• Use of video (vlogging) and audio (podcasting)
• Reporting on performance

Watch Stephan and Avinash’s webinar as a streaming Flash video »

Or, alternatively download/watch as a Quicktime (m4v) movie (77 MB).

As an email marketer you are responsible to ensure that any ‘electronic messages’ sent are not considered spam. According to the act, failure to comply could mean a fine of up to $500,000 plus additional compensation and damages costs!

So, what is considered to be an electronic message?

Any commercial message either sent in single or bulk, promoting goods, services, land and commercial website links in the following media types:

• Emails
• Instant Messaging
• SMS
• Multimedia Message Services
• Other Mobile Phone Messaging

Even if your company website link is present in an email signature of a personal message it would be deemed as a commercial message.

3 Steps To Comply

Step 1: Consent

You are only able to send messages when you have obtained at least one of three following consent types:

• Expressed Consent: a direct indication from a person stating that it is okay for you to send messages through filling in a paper form, ticking a box on a website form or phone or face-to-face conversation. It is advised that a record of such consent received is recorded in all instances. This is called “provable permission”.
• Inferred Consent: is limited in its application. It is when a person has not directly instructed you to send them a message, but there is a clear expectation that you will. E.g. a subscriber has provided their electronic address when purchasing goods and services and expects ‘highly relevant’ follow-up communication.
  This does not mean however consent is inferred if a person has been on an existing address list and has not physically unsubscribed themselves. If you are unsure of the type of consent received, it is recommended to undertake a “re-permissioning” campaign.
• Deemed Consent: is when a person makes their work-related electronic address public such as on a website, brochure or magazine. You can only send messages if there is a strong relationship between the message and the recipient’s business. However, consent is not deemed if the publication states that the person does not wish to receive unsolicited commercial electronic messages at that address.

Step 2: Identify

Your business must be clearly identified within the message. Both the name and contact details must be provided so that recipients know how to contact you.

Step 3: Unsubscribe

A clearly presented and easy to use functioning unsubscribe facility must be made available from all commercial messages. As part of a “provable permission” practice, it is recommended that unsubscribes are also recorded.

FAQs

What is considered spam?

A message is considered to be spam if it is electronic, commercial in nature and unsolicited (meaning you have not gained any form of consent from the recipient you send messages to).

What media is affected by the Unsolicited Electronic Messages Act 2007?

Media such as emails, instant messaging, SMS, multimedia message services and other mobile phone messaging are affected by this act. The act does not include however voice or fax.

What does a commercial message actually mean?

A commercial message is one that is marketing or promoting goods, services or land or directing people to a destination where a commercial transaction can take place. Even if you display a website link in a personal email, the message can still be classified as commercial.

Which messages are not deemed to be commercial?

• Responses to a request for a quote or estimate
• Messages that facilitate, complete or confirm a commercial transaction that the recipient previously agreed to
• Warranty information, product recalls and safety and security information about goods or services uses or purchased by the recipient
• Factual information about a subscription, membership, account, loan or similar ongoing relationship
• Information directly related to employment or a related benefit plan in which the recipient is currently involved.
• Messages delivering goods and services, including product or upgrades that the recipient is entitled to receive under the terms of a previous transaction.

Am I able to insert promotional messages into transactional type messages?

If the main purpose of the message is transactional in nature, small relevant commercial messages can be displayed without requiring additional consent.

What do unsolicited messages mean?

These are messages that are sent without the expressed, inferred or deemed consent from individuals.

Do I need to ask for permission from all my subscribers again?

If you are unsure of the type of permission that you have received from your subscribers and the consent has not been recorded you will need to undertake a “re-permission campaign”, unless one of other forms of consent apply.

What are the penalties for not complying with the act?

There are a number of options available to enforce the legislation including formal warnings, infringement notices and court actions. If a business is to be found in breach of the act, it may have to pay a penalty of up to $500,000 plus and additional victim compensation and/or damages up to the value of the profit generated as a result of sending spam.

What are the 3 levels of consent?

Consent is categorized into 3 levels: Express, Inferred and Deemed.

What is Express Consent?

Express Consent is granted when a person directly indicates that you are able to send them commercial messages such as filling in a paper form, ticking a box on a website or a phone or face-to-face conversation.

Do I need to record consent received?

It is advised to record granted consent either electronically or in paper form. Under the act, it is up to the sender that consent has been received. It is quite easy for people to forget that they have granted permission, therefore it is necessary to record when, how and what people have given consent to receive.

What is provable permission?

Provable permission is where you have electronically recorded consent received. Details recorded can include:

• Date and time of permission granted
• Place of where permission was granted (a website form check box, trade show, call centre, etc)
• Type of information that permission was granted for

What is Inferred Consent?

Even though a person has not directly provided consent for you to send them messages, there is a reasonable expectation that messages will be sent. Inferred Consent is granted if you swap business cards with people or if you provided an email address when purchasing goods and services with an expectation that there will be follow-up communication.

Even if a person has been on your existing address list and has not unsubscribed, it does not mean that consent can be inferred.

As a business owner you need to be careful of what “reasonable expectation” means. If a person purchases a product from you and provides their email address, does not necessarily mean that you can send a message 2 years after the purchase date for example. Permission does eventually expire if after an amount of time, it is no longer reasonably expected that communication will be sent.

If I have received “inferred consent”, can I send any information that I want?

No, you are only able to send messages that are highly relevant to the relationship in which you have with the recipient.

What is Deemed Consent?

Deemed Consent is where a person makes their “work related” electronic address publicly available in a website, brochure or magazine for example. However, consent cannot be deemed if there is a statement within the publication requesting that the person does not want to receive unsolicited electronic messages at that address.

Deemed Consent can only be granted if the message you intend to send is highly relevant to the recipient’s business.

Do only messages sent in bulk apply to the act?

No, both bulk and single commercial messages are covered by the act.

Do we need to identify who is sending the message?

Yes, you must always identify your business as the organisation responsible for sending commercial messages along with details of how you can be contacted.

We use GravityMail or another 3rd party system to send our commercial messages, so who is legally responsible for sending these messages?

Even when you use a third party system such as Netconcept’s GravityMail, your business is the legal sender of your commercial messages. Netconcepts must work with you to ensure that your business name and contact details are displayed within the message. Your contact details must be accurate for at least 30 days after the send date.

How do we fit all of our information onto a text message?

Even text messages need to include your business name and a way for people to contact you whether this is a phone number, email address, website address, etc.

What methods of “unsubscription” are allowed for within the act?

Recipients of commercial messages must be able to unsubscribe from your mailing list when they choose to at no cost to them. Both automated and manual unsubscribe functions are allowed for within the act, but they must be reliable. These include:

• An automated unsubscribe link – a one-step-click link that can be clicked upon that automatically unsubscribes the recipient from receiving further communications. No further action is required.
• An automated unsubscribe reply – a person can reply to the message with the word “UNSUBSCRIBE” written in the subject line. Your system automatically unsubscribes that user.
• A manual unsubscribe reply – a person can reply to the message with the word “UNSUBSCRIBE” written in the subject line or within the body of the message stating they wish to be unsubscribed. You must honour this request within 5 working days or subsequent messages will be regarded as unsolicited.

Can I hide the unsubscribe function at the bottom of my commercial message?

No, the unsubscribe function must be clearly presented and easy to use within the commercial message.

What other laws are connected with sending commercial electronic messages?

In addition to the “Unsolicited Electronic Messages Act 2007”, you must also comply with the Privacy Act 1993 which covers 12 Privacy Principals. Passing on personal electronic addresses to another organisation or business, without permission, may breach the Privacy Act.

The Privacy Act also states that you must allow individuals on your database to be able to review and modify their information upon request without any cost to them.

What are the 12 Privacy Principals?

1. You can only collect personal information that is relevant to your business.
2. Personal information can only be collected directly from the individual except when the information is publicly available or you are authorised by the individual to collect it.
3. You must make the individual aware of the following:
   • That information is being collected
   • The purpose in which the information is being collected
   • Who is going to receive the information
   • Name and Address of the organization collecting and holding the information
   • The individual’s right to access and correct any information
4. Information shall not be collected by unlawful or unfair means and shall not intrude to an unreasonable extent upon the personal affairs of the individual.
5. Information must be protected against loss, unauthorised access, misuse and modification. Every organisation who holds personal information must appoint a Privacy Officer who will be responsible for compliance.
6. Individuals are entitled to obtain from organizations confirmation of whether or not personal information is held and to access the information about themselves. You should establish, document and implement procedures to handle enquiries from individuals and to provide information requested.
7. Individuals have the right to request correction of their personal information.
8. The agency holding personal information must not use that information without taking steps to ensure it is accurate, up-to-date, complete, relevant and not misleading.
9. Personal information shall not be kept for longer than required for its lawful use.
10. Personal information shall not be used for any purpose to that for which it was obtained unless the source of the information is a publicly available publication or the use of the information for another purpose was authorised by the individual concerned.
11. Personal information shall not be disclosed unless the disclosure is directly related to the reason for which the information was originally collected, or the source of the information is a publicly available document, or the disclosure is authorised by the individual concerned.
12. You should not assign a unique identifier to an individual unless it is necessary to carry out the lawful functions of your business.

More information about the privacy act can be found at www.privacy.org.nz/privacy-act

Checklist

• I have received either expressed, inferred or deemed consent from my subscriber database
• I have included accurate information about our company (the sender) within the message
• I have included clear details of how recipients can contact our company
• I have included a functional way for people to unsubscribe from our communications (e.g. an unsubscribe link)
• I have included the reason why the recipient is receiving the message. (a reminder that they have provided consent)
• I have included a method for recipients to be able to access and modify their personal information.
• I am recording all instances of permission granted by subscribers, unsubscriptions and history of messages sent to individuals.
• I have an electronic process in place to confirm verbally granted consent
• I do not use electronic address harvesting software to create mailing lists
• I do not purchase or use mailing lists that have been generated from harvesting software

For more information on complying with the ‘Unsolicited Electronic Messages Act 2007’ go to:

www.antispam.govt.nz
www.antispam.govt.nz/Pubforms.nsf/URL/BusinessGuide.pdf/$file/BusinessGuide.pdf
www.marketing.org.nz/cms/Important_Notice/3727

Jacqui Jones is the Lead Consultant and Search and Online Marketing Specialist of search engine optimization agency Netconcepts and e-mail service provider GravityMail.

In this MarketingProfs seminar, you will gain best practices, invaluable tactics (such as “thin slicing”) and quick-hit tips and tricks. And you’ll discover what to avoid. All with real-world examples from major websites - both commercial and non-commercial.

• How to expand into countless keyword markets
• How to get many more pages indexed
• How to optimize your HTML templates and CSS to make those pages “sing” to the search engines
• How to pass your PageRank much more effectively through your site
• How to build deep links to internal pages, not just to your home page
• How to measure success using new (and little-known!) metrics and KPIs

Speakers:
Stephan Spencer, Founder and President, Netconcepts
Chris Smith, Lead Search Strategist, Netconcepts

Video:
The first video seen below is the original 90-minute webinar featuring Stephan Spencer and Chris Smith. (The Quicktime file is 112 MB)

The second video is the Q&A section of the webinar, which was so long we did it as a separate recording, lasting 105 minutes. (The Quicktime file is 205 MB)

Concepts shared in this one-hour training format will benefit executives from small to large-sized newspapers seeking to learn more about search engine optimization.

Learn guided instructions on how to incorporate the concepts of SEO to make the most of your Web site.

Speakers:
Stephan Spencer, Netconcepts
Steven Evatt, The Houston Chronicle’s Chron.com

Recreational Equipment, Inc. (REI) is a leading retailer of specialty outdoor equipment and clothing, with revenues reaching close to $1 billion a year. REI is also seen as a leader in multi-channel strategies, offering a consistent sales and brand experience to their members and customers — whether through the 70+ retail stores, REI.com, or their catalog business.

Problem

While REI.com had developed a successful online store, they knew their limited search engine visibility represented a key missed opportunity to drive additional traffic and sales. REI.com didn’t rank well in search engines for many of its top products and the majority of its web pages and products weren’t getting indexed, resulting in greatly reduced visibility. UJ Cha of REI Online said: “it was a problem we wanted to address right away”.
While REI has a great range of products, its website suffered from several problems that were causing many of these products to never appear in search engine indices. The dynamic URLs that were used across REI’s online catalog were a big part of the problem, resulting in the site never being fully spidered. Their natural search visibility problem was compounded by small but significant issues with page titles, site structure, page content and link text, for example.
Understanding they had a problem, REI chose to work with Netconcepts to address its natural search challenges.

Solution

Netconcepts produced an audit report on REI’s website listing the problems and making recommendations on how to optimize the site. Realizing that this task involved a significant amount of work, REI engaged Netconcepts to help make the changes. We began by simplifying the URLs to make them more accessible to search bots and then worked on refining the REI site. As UJ Cha states, “The site in general needed optimizing for search engines” and work was undertaken to ease navigation, focus on keywords and make the site more search engine friendly.
Along the way Netconcepts took the time to help REI’s staff learn more about SEO best practices. As REI changes and updates their website, this training will help them keep REI.com search engine optimal. Netconcepts continues to work with REI to assist with seasonal keyword targeting and further SEO refinement.

Results

UJ Cha comments: “Netconcepts’ work has been very helpful, so far we have been very happy with all the work we have done together in 2004. We have been able to achieve full indexing in Google and we have had a measurable natural search traffic and sales increase.”
UJ Cha continues; “We received more than a 200% gain from overall natural search sales and more than a 250% gain in “non-branded” natural search sales since the start of the engagement with Netconcepts. Having a successful natural search strategy nicely complements our already successful paid search campaigns”.
In fact, the full indexing by Google means thousands of REI’s products are now visible to web consumers that were never visible before. REI’s site visibility has increased by 1000%, increasing overall natural search sales.
“We have decided to renew our contract with Netconcepts for 2005. Netconcepts has opened our eyes, not just on the importance of many of these elements but on specifically how to implement best practices.”

Download

Download the PDF version

figleaves.com, is the global leader of multi-brand intimate apparel etailers. The figleaves.com website features 250 brands and more than 30,000 items of lingerie, swimwear, sleepwear, activewear, menswear and hosiery. Brands range from designers such as La Perla and Andres Sarda to basic Playtex and Wacoal. Additionally, figleaves.com provides quality service to over 70 countries worldwide.

Challenge:

After establishing a headquarters in the United States, figleaves.com came to the realization that if they wanted to compete in the global market, they would need an expert SEO company. They had already engaged another search marketing company to help them with aspects of SEO, but figleaves.com wasn’t reaping the benefits that they expected and were starting to experience a decline in natural search traffic. figleaves.com was seeing moderate traffic for a variety of keywords but not seeing the natural search conversion they expected. They wanted to increase natural search traffic to the most relevant pages without making visitors dig through pages of results.

Solution:

Knowing the reputation of Netconcepts and the work of their president, Stephan Spencer, figleaves.com chose to consult with Netconcepts to complete a Natural Search Audit of their E-Commerce site. “Netconcepts’ audit process showed us all the areas of our site that needed attention, and helped us understand how to prioritize them to achieve a search optimized site,” stated Richard Brooks, Search Manager at figleaves.com. Netconcepts prescribed an initial focus on resolving structural barriers like URL structure, linking, and navigation before moving on to content optimization and other SEO tactics. “Netconcepts really helped us to clarify what our priorities should be,” stated Richard Brooks. “Netconcepts’ expert analysis and prioritization of our SEO issues helped us rally the support we needed in our organization to make some real SEO progress.”

Results:

Netconcepts provided the SEO methodology and program structure figleaves.com lacked internally to fully capitalize on their natural search potential. Within the first months of implementing Netconcepts’ recommendations, figleaves.com had already experienced a 40% increase in their natural search traffic. “We now rank on page one on Google for three of our most important keywords: “swimwear,” “underwear,” and “bras,” stated Richard Brooks. One of the most important influences in increasing rankings is the acquisition of back-links. Already, figleaves.com has more than doubled their number of back-links. Indexation alone has risen over 15% across Google, Yahoo, and MSN to top 300,000. Ed Bussey, Senior Vice President and Head of figleaves.com US had this to say, “We got great buy-in during our discussions and have seen great results from your recommendations. When we want to improve our SEO strategy further, we will come back to Netconcepts.”

Watch Stephan and Eric’s webinar as a streaming Flash video »

Or, alternatively download/watch as a Quicktime (m4v) movie (169 MB) or as a Windows Media (wmv) file (59 MB).

Stephan Spencer and George Michie will share their expertise and tips for advanced search marketing, specific to the unique challenges that e-commerce marketers face. Stephan Spencer is a long-respected expert in search marketing and founder and President of Netconcepts. George Michie, a paid search veteran since the industry’s beginning, is Vice President of Client Services for The Rimm-Kaufman Group.

You Will Learn:

• Online acquisition economics
• Budgeting and planning for paid and organic search
• Strategies for competition with larger, better-funded competitors
• Strategies for your key search phrases from the “head” of the search distribution
• Strategies for the “long tail” of your search distribution
• When it may make sense to outsource elements of your search marketing effort, and when it may not
• The current legal and marketing issues surrounding use of trademarks and brand names